Do we have to change our EHR, CRM, or practice software?

No. We work inside the systems you already run: EHRs and clearinghouses for billing, SuiteCRM, Dynamics 365, or your custom CRM for sales operations. Zero migration, zero adoption risk.

Can you take over our existing billing or CRM operations?

Yes, that is the core of our managed-service model. We absorb the day-to-day operation (claims, denials, follow-up, CRM upkeep, call QA), report transparently every month, and you keep full ownership of systems and data.

How do you handle data security and compliance?

Healthcare work runs HIPAA-compliant with a signed BAA, role-based access, encrypted data in transit and at rest, and full audit trails. European work is GDPR-ready, and voice operations enforce TCPA/DNC and PCI-aware payment handling. Self-hosted deployment is available when data cannot leave your network.

Where is the team located?

Engineering and operations run across three offices: Langenfeld (Rheinland) in Germany, Milton, Ontario in Canada, and Islamabad in Pakistan. Work continues around the clock while a dedicated contact answers in your business hours.

How fast can we see something real?

Our standard path is a pilot. One real use case, scoped in days and live in weeks, so you evaluate a working system on your own data before committing to scale.

How do you price engagements?

Fixed-scope projects with a defined deliverable and price, managed retainers with SLAs for ongoing operations, consulting and audits, or staff augmentation. Medical billing follows the industry's percentage-of-collections model, so you pay when you get paid.

Who owns the code and the data?

You do. Deliverables ship with source code and documentation, data stays in systems you control, and nothing is locked behind our infrastructure unless you ask us to host it.

Medical Billing · Urgent care

Urgent care billing at walk-in speed.

Q: Can you keep up with our daily claim volume?

Yes. Urgent care is a throughput specialty, and our around-the-clock operations model means charges entered today are claims submitted today.

Q: Do we have to change our EHR?

No. We work inside your existing EHR and clearinghouse, with zero migration and no disruption to clinical workflows.

Q: How does pricing work?

Percentage of collections, so you pay only on revenue we actually collect. No setup fees, no lock-in, and the free billing audit comes with a firm quote.

Q: How fast can we switch?

Typically two to four weeks, run in parallel with your current process so cash flow never gaps.

Unscheduled volume, payer-specific urgent-care codes, and contracts that decide whether you bill S9083 or E/M levels. Urgent care margins live and die on billing throughput and contract knowledge.

Get your free billing audit Experience it in 3D

95%+

clean-claim rate we manage to*

<5%

denial-rate target*

<35

days-in-A/R target*

*Industry benchmarks we manage your billing to. Your monthly report shows actuals against these targets.

The problem

Where urgent care billing goes wrong.

S9083 global-fee vs E/M coding chosen wrong for the payer contract erodes every visit's revenue

High walk-in volume means charge lag and missed same-day filing discipline

Front-desk eligibility shortcuts turn into back-end denials

After-hours and weekend codes (99050, 99051) are routinely forgotten

Our coverage

What we handle for urgent care centers

Contract-aware coding strategy: S9083 vs E/M by payer
Same-day charge entry & claim submission at volume
Real-time eligibility verification workflows for walk-ins
After-hours code capture: 99050/99051
Procedure, x-ray & lab billing with correct bundling
Denial management tuned to urgent-care edit patterns

Plus the full revenue cycle behind it: see the complete RCM catalog.

Questions

Good questions, straight answers.

Can you keep up with our daily claim volume?

Yes. Urgent care is a throughput specialty, and our around-the-clock operations model means charges entered today are claims submitted today.

Do we have to change our EHR?

No. We work inside your existing EHR and clearinghouse, with zero migration and no disruption to clinical workflows.

How does pricing work?

Percentage of collections, so you pay only on revenue we actually collect. No setup fees, no lock-in, and the free billing audit comes with a firm quote.

How fast can we switch?

Typically two to four weeks, run in parallel with your current process so cash flow never gaps.

Get a free urgent care billing audit.

We analyze your recent claims and show exactly where revenue is leaking. No obligation, no sales pitch.

Get your free billing audit